According to people in this career, the main tasks are...
| Task | Importance |
|---|---|
| Scan or read incoming materials to determine how and where they should be classified or filed. | 88% |
| Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval. | 86% |
| Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials. | 85% |
| Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order. | 82% |
| Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts. | 82% |
| Answer questions about records or files. | 81% |
| Keep records of materials filed or removed, using logbooks or computers and generate computerized reports. | 81% |
| Add new material to file records or create new records as necessary. | 80% |
| Gather materials to be filed from departments or employees. | 80% |
| Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users. | 80% |
| Track materials removed from files to ensure that borrowed files are returned. | 79% |
| Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information. | 78% |
| Operate mechanized files that rotate to bring needed records to a particular location. | 76% |
| Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements. | 75% |
| Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition. | 74% |
| Assign and record or stamp identification numbers or codes to index materials for filing. | 71% |
| Modify or improve filing systems or implement new filing systems. | 68% |
| Design forms related to filing systems. | 67% |
| Retrieve documents stored in microfilm or microfiche and place them in viewers for reading. | 66% |
