File Clerk

Your Fit

Income

$59K

Preparation

Some

Growth

-16.0%

Definition
Your fit with this career
How much they earn
What they do
Job satisfaction
How to become

What is a File Clerk?

A File Clerk is responsible for managing and maintaining physical and digital filing systems in an organization. They ensure that important documents are stored securely and are easily accessible when needed.

Sample job titles:

File Clerk, Medical Records Clerk, Office Assistant, Records Clerk

Your test results

Why this fit score?

The fit report shows your areas of fit and misfit with File Clerk.

Fit report

Test scores

The scores report summarizes what we learned about you. It shows your results on everything measured in the career test.

Scores report

How much does a File Clerk earn

Income data is from Employment and Social Development Canada's 2024 wage tables. The closest match for this career in Canada’s occupational classification system is File Clerk.

Bottom 10%	Bottom 25%	Median (average)	Top 25%	Top 10%
$42K per year	$49K per year	$59K per year	$75K per year	$91K per year

Compared to other careers: Median is $5.57K below the national average.

See income by country/state/province

What does a File Clerk do?

Work environment

File Clerks typically work in office settings within various organizations, such as legal firms, healthcare facilities, corporate offices, and government agencies. Their environment usually involves working at a desk, using computers, and handling physical files and documents. The role may require sitting or standing for extended periods and occasionally lifting and organizing heavy file boxes.

Quick task list

Organizes and maintains physical and electronic filing systems.
Retrieves and distributes files or documents as requested.
Ensures confidentiality and security of sensitive information.
Indexes and updates files and records.
Assists with the digitization of documents and records.

See full list of tasks with expert relevance ratings

Areas of specialization

Legal File Clerk: Specializing in managing legal documents and case files in law firms or legal departments.
Medical File Clerk: Focusing on maintaining patient records and medical documents in healthcare settings.
Digital Records Management: Specializing in electronic filing systems and digital document management.
Archival Management: Handling historical and archival records, often in governmental or educational institutions.
Human Resources File Clerk: Managing employee records and HR-related documents.

Description

File Clerks play a crucial role in the organization and management of information in various settings. They are responsible for keeping records orderly and up to date, which is essential for efficient operation and compliance with legal and regulatory requirements. The role requires attention to detail, organizational skills, and the ability to handle confidential information discreetly.

With the increasing move towards digital record-keeping, File Clerks must be proficient in using computers and electronic filing systems. They often work closely with other departments to ensure that all records are accurately maintained and accessible. Adaptability is key, as the methods of filing and record-keeping can vary significantly between organizations.

This occupation offers a stable work environment and can serve as an entry point into various administrative careers. For those interested in specific fields like healthcare or law, it provides an opportunity to gain industry-specific knowledge and experience. The role is evolving, with a growing focus on electronic records management, making technological proficiency increasingly important.

Job Satisfaction

Sources of satisfaction

Playing a vital role in maintaining the organization and efficiency of office operations.
The satisfaction of keeping systems organized and helping colleagues find important information.
Opportunities to work in a variety of industries and gain knowledge in specific fields.

You might make a good File Clerk if you are...

Highly organized and detail-oriented, ensuring files are accurately maintained.
Comfortable working with both physical and digital files.
Able to handle confidential information responsibly.
Proficient in using computers and basic office software.
Interested in administrative and clerical work.

Pros:

Stable and structured work environment.
Opportunities to work in various industries and sectors.
Increasing demand for digital file management skills.

Cons:

May involve repetitive tasks and require long periods of sitting or standing.
Limited opportunities for advancement without additional education or training.
Work can be meticulous, requiring constant attention to detail.

How to become a File Clerk

Typical education

The position generally requires a high school diploma or equivalent. Some positions may prefer candidates with additional coursework in office administration or related fields, but on-the-job training is commonly provided.

High school preparation

Courses:

Business Studies to understand basic office procedures.
Computer Science or IT courses for developing digital file management skills.
Organizational Studies for learning principles of organizing and categorizing information.

Extra-Curricular Activities:

Participating in clerical or administrative roles in school clubs or organizations.
Volunteering for tasks that involve organizing and managing information.
Engaging in activities that require attention to detail and precision.

Preparation after high school

Consider a certificate or associate degree in office administration, information management, or a related field.
Seek internships or entry-level positions in office settings to gain practical experience.
Attend workshops or courses in digital record-keeping and data management.

More resources

Association for Information and Image Management (AIIM) - Offers resources and training in information management, including digital records.
International Association of Administrative Professionals (IAAP) - Provides networking opportunities and education for administrative professionals.
ARMA International - A resource for records management and information governance professionals, offering training and certifications.
National Association of Professional Organizers (NAPO) - Offers resources for professionals involved in organizing, including document management.

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Similarity is based on what people in the careers do, what they know, and what they are called. The process of establishing similarity lists is described in this white paper.